Duties and Responsibilities

The Finance Assistant will support the Finance Unit’s activities as follows:

• Assist in creating Invoices and new Vendors; keeping updates and following the appropriate approvals and executions in the Quantum System;
• Register in the Agency Service Portal (ASP) revenue all services rendered by UNDP;
• Support internal and external demands in service activities regarding doubts and clarifications regarding payment processes and suppliers;
• Support the Focal point for bank activities, scheduling, withdrawals, etc;
• Assist in the management of e-mail accounts of the Finance Unit for processing payments;
• Perform other activities related to the Finance Area.

Competencies

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical:

• Business Direction Strategy/System Thinking

  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

• Business direction and strategy/Entrepreneurial thinking

  • Ability to create clarity around UNDP value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate

• Business management/Communication

  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels

• Business management/Working with Evidence and Data

  • Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

• Finance/Financial Reporting and Analysis

  • Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. – Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. – Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

• Finance/Anti-fraud and Anti-bribery and Corruption

  • Anti-bribery and corruption: Understands the policy and best practice relating to anti-bribery and corruption controls and ensures these are implemented and widely understood within the organization.
  • Anti-fraud:
    • Understands the fraud risks faced by public bodies and is able to effectively analyse data to support fraud identification and fraud risk management.
    • Understands the fraud risks faced by public bodies and is able to conduct fraud risk assessment and response plan

Required Skills and Experience

Min. Education requirements

• Secondary education is required.
• Specialized certification in Accounting and/or Finance is desirable.
• A university degree in Finance or Accounting is desirable.
• Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.

Min. years of relevant work experience 

• Minimum of 4 years (for candidates with Secondary education) or 1 year (for candidates with University degree) of working experience in accounts payable/receivable finance, bank reconciliation and budget management.

Required skills

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.
• Experience in handling of web-based management systems.

Desired skills in addition to the competencies covered in the Competencies section

• Relevant experience with the United Nations Common System or comparable international organization.
• Experience with ERP financials, preferably PeopleSoft is desirable.
• Knowledge of IPSAS and /or IFRS is desirable

Required Language(s)

• Fluency in the Portuguese language is required.
• Working knowledge in English is desirable.